Advancement Gift Coordinator

POSITION TITLE: Advancement Gift Coordinator
REPORTS TO: Advancement Database Specialist

This full-time position is responsible for gift entry and acknowledgement of Advancement gifts. Working with the Advancement Database Specialist, he/she will support the Membership and Development staff by maintaining up-to-date and accurate gift records and assist with database troubleshooting in both Galaxy and Raiser’s Edge. He/she will provide critical support in maintaining Galaxy and Raiser’s Edge and should develop a strong understanding of how the two systems are jointly utilized. The ideal candidate will be a proactive critical thinker, and will contribute to the overall success of the Garden by working cooperatively with others to develop our procedures and expand our data analysis and reporting capabilities.

• Processing Advancement department gifts into Galaxy and Raiser’s Edge in accordance with internal procedure
• Produce and distribute gift acknowledgements and maintain appropriate internal documentation for the institution
• Basic troubleshooting of Member issues in Galaxy, including membership sales and member event ticketing
• Collaborate across the Advancement department to develop processes which support the needs of the users and the institution
• Utilize the Events and Actions tabs within RE to track stewardship and cultivation efforts
• Maintain procedures manual for usage of RE as relates to the Advancement department
• Support department events, including some evening and weekend hours as required
• Other duties as assigned

• One-three years of Raiser’s Edge
• Experience using Galaxy preferred
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy to protect the integrity of the database and to support the brand reputation of the Garden in communications with donors
• Collaborative work style to support the Advancement needs for information

Required Skills:
Excellent organizational skills and attention to detail. Time management and the ability to effectively respond to multiple, changing and often conflicting priorities is essential. Must be able to effectively interact with the general public and co-workers and peer professionals.

Email Resume to Susan Boulware at

The above job duties and responsibilities describe the general nature and level of work for employees in this position, but this is not intended as an exclusive or all-inclusive inventory of all duties required of employees in this job.