Catering Sales Coordinator

POSITION TITLE: Catering Sales Coordinator (full-time)
DEPARTMENT: Special Events
REPORTS TO: Sales and Special Events Manager

PRINCIPAL FUNCTION: The Catering Sales Coordinator will have a strong catering background, experience with upscale events and the ability to execute multiple catering functions simultaneously.
The job involves attending industry and networking events. Once the Catering Sales Coordinator has prospective clients, they are responsible for conducting tours of the facility, menu tastings, and all meetings with the client. This position will interact with the Sales and Special Events Manager, Longleaf General Manager, Operations Team and Culinary Team to create flawless events.

Duties may include but are not limited to:
Obtain new clients for functions within the restaurant as well as catering events within other Garden venues.
Create, build and maintain client relationships through solicitation, follow up calls, emails, notes, sales calls and other avenues.
Create personalized proposals/sample menus based on clients’ needs; create proposals, contracts, banquet event orders and invoices in a timely fashion; create & distribute floor plans to Garden team and Operations team review.
Over communicate to the Ops, Sales, & Culinary teams for specific events through a detailed Banquet Event Order and kitchen sheet; must communicate effectively on any pop-ups and last minute event updates.
Attend all booked events to greet the client and ensure the event details are executed accordingly until the food is presented; introduction made to the Event Captain to meet the client to run the event until close.
Ensure the billing procedures are followed and the event is closed out properly in Delphi.
Attend networking events; HSMAI, GAMPI, ACVB, ISES, SHRM, GSAE.
Visit surrounding offices to market Longleaf as a venue.


In order to narrow down our search and applicant pool, we are requiring that ALL candidates meet the following necessary qualifications in order to apply:

Experience with prospecting, selling, and negotiating skills
They will also have excellent client and customer service skills, be able to multi-task, lead by example, and direct employees in the fast paced environment.
Extensive knowledge of catering and catering logistic, casual and fine dining, and banquet management.
Creative vision in regards to high end event design and excellent execution/planning skills.
Outstanding interpersonal skills and excels in client, guest and employee relations.
Exceptional time management skills, adaptable to change in a fast paced environment.
Experience in high volume catering, employee/staff training, labor management and control systems.
Must be a team player, well organized, strong computer skills.
Must have strong food and beverage background w/ ability to create custom menus.
Excellent listening skills, creative with menu development, excellent customer service to go above and beyond client’s needs.
Consistent follow-up with clients to increase closing percent.
Will be required to work holidays, nights and weekends.
Experience with Delphi a plus.

Standing and walking 90% of the time. Position routinely requires the ability to lift up to 40+ pounds.

The above job duties and responsibilities describe the general nature and level of work for employees in this position, but this is not intended as an exclusive or all-inclusive inventory of all duties required of employees in this job.

Email Resume to Susan Boulware at